Job Title
Finance & Administration Officer
Employer Information
St. Peter’s College brings together a picturesque country setting with academic excellence. Located in Saskatchewan’s heartland, St. Peter’s College offers the best of both worlds, by offering a friendly and supportive learning environment and excellent instruction, with access to the University of Saskatchewan – all of this amidst a beautiful landscape.
Our reputation for quality, innovation and excellence has gained provincial, national and international attention. Our former students and alumni are the entrepreneurs, lawyers, science and health professionals, educators and leaders who are making a difference in communities, provinces and countries throughout the world.
St. Peter’s College has been affiliated with the University of Saskatchewan since 1926. We offer face-to face classes in Arts and Science, Business and Kinesiology. Many students attend St. Peter’s College to take their first and second year of Arts and Science, their first year of Business/Commerce, Agriculture, or Kinesiology or to fulfill the entry requirements to colleges such as Medicine, Law, Nutrition, Pharmacy, and Education.
Position
As a member of the College’s leadership team, and in support of the College’s mission of fostering academic excellence, personal enrichment and social responsibility animated by our Catholic Benedictine tradition; the Finance and Administration Officer (FAO) has primary responsibility for managing financial risk, financial planning and reporting, human resource administration, infrastructure management, and oversight of administrative systems and processes.
Reporting to the College President, the FAO works closely with the College Chancellor and supervises and mentors other administrative staff.
Accountabilities
Strategic Planning
The FAO provides effective leadership in strategic planning by researching and implementing best practices in financial management, humanresource management, infrastructure oversight, and resource allocation.
- Contributes to the development of multi-year strategic plans for the College.
- Fosters effective relationships internal and external partners, stakeholders, and clients to ensure success in meeting the College’s strategic, academic and operational goals.
- Collaborates with College staff to develop and execute a plan to fund the College’s strategic priorities.
- Provides financial leadership in determining strategic business direction and alignment of financial strategies with academic priorities.
- Ensures internal accountability for the effective alignment of financial, human, and physical resources with the College’s strategic goals; and
- Designs and maintains effective administrative systems to meet the strategic objectives of the College.
Financial & Budget Management
The FAO develops and maintains financial reports, budgets and forecasts to accurately inform and communicate College strategic decisions and to enable ongoing effective operation of the College.
- Promote behaviors across the College to achieve financial objectives, protect and preserve the College’s assets, balancing the capabilities, costs and service levels in order to fulfill the College’s responsibilities.
- Participates with College leadership in developing clear principles and specific guidance regarding funding decisions.
- Ensures timely, transparent and accurate financial reporting, forecasting, and analyses that support informed operational and strategic decisions.
- Develops multi-year comprehensive budgets to inform and communicate priorities, cost controls, and new revenue generation.
- Manages, coordinates and oversees all financial management activities including budget and forecast processes, revenue recognition, cost control, funding agreements and financial risk.
- Fosters strong working relationships with College leadership and staff to provide effective assistance in the identification and development of appropriate financial solutions to operational issues.
Risk Management
The FAO ensures appropriate policies, processes and procedures are developed, implemented and consistently applied to ensure that an efficient and effective system of internal controls is in place, and the College’s exposure to risk is minimized.
- Develops and promotes a culture of responsible risk taking for the College.
- Identifies, assesses and manages risks for the College, while ensuring accountability and transparency of the College’s activities.
- Implements, maintains and monitors an effective system of administrative, operating, and financial control policies, processes and procedures to realize sound stewardship and safeguarding of the College’s property and resources.
- Identifies, coordinates and monitors activities to mitigate the College’s exposure to risk and associated liability.
Human Resources
The FAO provides effective and strategic Human Resource administration and guidance to College leadership and staff in the delivery and achievement of the College’s human resource objectives.
- Develop, implement and manage College staff complement and benefit plans.
- Participates in the recruitment and effective support of qualified, motivated and committed ‘best-fit’ academic and support staff.
- Provides effective advice and mentorship on performance management processes, issues and opportunities.
- Provides information and support to College leadership on staff compensation matters, to ensure that compensation levels meet the needs of the College.
- Develop, on an as-required basis, and maintain, current results-oriented job position profiles/descriptions for all College staffing positions.
- Understands and communicates the consequences of legal compliance and governance issues, and their associated risks; and ensures that the identified risks are effectively managed.
- Directly supervises College administrative staff positions.
- Ensure the accurate and timely processing of all staff payroll and associated reports.
- Develop, implement and provide effective support for the College’s human resource policies, procedures and contractual agreements.
- Foster compliance, mentoring and training of all regulatory and legislative requirements (e.g. OH&S, WHMIS) to ensure the health and safety of College faculty, staff and students.
- Develop, implement and administer contractual agreements with external parties; and ensure that the agreements adhere to the needs and requirements of the College and any applicable funding agencies and other stakeholders.
Facilities
The FAO oversees the allocation and stewardship of the physical assets of the College.
- Develop, implement and manage College space allocation policies, including resolution of disputes.
- Mentor and support the professional development of the College Building Manager to ensure collaboration and excellence in the delivery of all facility services including: maintenance, OHS compliance, space allocation decisions, and renovation projects.
Competencies
- Strong leadership, management, organizational, analytical, negotiation, and conflict management skills.
- Demonstrated commitment to professionalism, a strong work ethic, a commitment to high standards, integrity and stability, discriminating judgment, and accountability.
- Demonstrate a positive, proactive and flexible mindset.
- Excellent interpersonal skills, a collaborative style, and the ability to communicate effectively at all levels.
- Able to effectively multi-task in a diverse environment, make quality decisions, and motivate staff.
- Demonstrated resourcefulness in establishing priorities, proposing new ways of creating efficiencies, and guiding investment in people and systems.
- Proven ability to embrace change - define issues, strategically plan options, propose solutions, and effectively implement change in a timely fashion.
- Demonstrated initiative and the ability to work effectively within time constraints.
- Proficient in Microsoft Excel, Word, and other software/database applications (SimplyAccounting, Income Manager).
Education
- Professional accounting designation (CA, CMA, or CGA)
- University degree or College diploma in Accounting, Commerce or Business Administration.
- An equivalent combination of education and experience may be considered.
Experience
- Five to seven years of progressive responsibility in financial, human resource and risk management, preferably in an educational institution, or a similar organizational structure.
- Successful design, documentation, and implementation of effective financial control policies, processes and procedures.
- Proficiency in financial accounting standards and practices for not-for profit organizations, including Fund Accounting.
- Working knowledge of Simply Accounting financial software would be beneficial.
- Previous experience in overseeing facilities management would be an asset.
To Apply
Submit a resume with cover letter stating salary expectations on or before December 7, 2011 to:
Finance
& Administration Officer Search
St. Peter’s College
RPO Box 40
Muenster, SK S0K 2Y0
Or via email: finance@stpeters.sk.ca
